Privacy policy

What EasyOrg is

EasyOrg is a public directory of community organizations (lodges, clubs, heritage societies, faith groups, youth groups and similar) and their events, plus a private workspace for the people who run them. Anyone can read the directory. People who make an account can follow organizations, say they are going to events, and tell an organization how an event went.

Organization listings we build ourselves

Some pages are marked "Community listing, not yet claimed." We build those from public records: the IRS list of tax-exempt organizations (name, EIN, city, state, exemption type) and public information an organization has already published, such as a website or a flyer. We do not list home addresses or personal phone numbers. A listing is factual and short until the organization claims it.

Removal. If you run an organization and do not want it listed, use the "Remove this listing" link on its page or write to hello@ezorg.email. We take the page down and keep only the note that you asked us not to list it, so it does not come back.

What you contribute

Signed-in people can suggest an organization, type in an event, or upload a photo of a flyer. We keep what you send (text, the image file, and which account sent it), run images through an automated reader to pull out the date, place and title, and show the result to a reviewer before anything appears in public. Rejected contributions are deleted after review; accepted ones are kept as the source of the listing. Do not upload images that show people's faces or personal details; crop to the flyer.

Affiliations you declare

When you follow an organization you can say whether you are a supporter, a member or on its board. A membership or board claim is shown to that organization's editors so they can confirm or decline it; it is never shown to the public. Organizations see counts of followers by role, and the names and emails of people who declared membership. Supporters are counted, not named.

Events, calendars and QR codes

Saying you are interested or going is visible to the organization's editors and counted in public totals. After an event you may be asked once for a rating and one line of feedback; only that organization's editors see it. Organizations can print QR codes for their page and events. Scanning one opens a page on EasyOrg; we count the scan and what you chose (add to calendar, just look, give feedback). The code itself carries no personal data. Calendar feeds (the .ics links) contain only public event details.

Accounts and age

An account needs an email address and a name. You must be 18 or older to create an account. Minors can be included as managed profiles under an adult's account; they do not get their own login. We also collect basic usage data (pages viewed, approximate location from your browser if you allow it for the "near me" map) to run and improve the service. We do not sell personal data and we do not show advertising.

Organization workspace

If your organization uses the EasyOrg workspace, the content you create there (goals, work, notes, members) is visible according to the roles your organization's admins configure. We use trusted infrastructure providers (hosting, database, email delivery, image reading) to run EasyOrg, bound to handle data only on our behalf.

Keeping and deleting

We keep data while an account or listing is active. Deleting an account removes your follows, responses and feedback; contributions that became public listings stay, without your name. Organizations can ask for their workspace data to be removed. Write to hello@ezorg.email for any request about your data; we answer within 30 days.

Security

Access is restricted by authentication and database row-level security. As a pilot product, please do not store highly sensitive information in EasyOrg until we publish formal security commitments.

Contact

Questions or requests about privacy: our contact page has the mailing address and email.